Annual Agency Info Update

Keep Your Agency Connected with ODEMSA

Welcome to the ODEMSA Annual Agency Info Update—a crucial process that ensures we have the most current details about your organization. This update helps us maintain efficient direct communication with your agency and keeps our regional databases, such as the Infectious Disease Registry and strategic documents, current with your agency’s information.

Why It Matters:

• Direct Communication: We prioritize direct contact numbers to improve our reach and ensure immediate contact, avoiding the delays of multiple extensions or unavailable personnel.
• Streamlined Updates: Designed to be completed once per year by an appointed individual, this update features fields that auto-populate with previously submitted data, making the process quicker and easier.

Before You Begin:

Prepare the following information to ensure a smooth and efficient update process:

Agency Information:

• Agency phone and fax numbers
• Mailing and physical addresses
• Agency website and social media pages (if applicable)

Operational Details:

• Total number of personnel by certification level (EMR, EMT, AEMT, Intermediates, Paramedics)
• Number of ambulances and details of specialty units/equipment
• Contact information for your dispatch center
• Types of services provided

Meeting and Program Information:

• Meeting schedules and details of annual events (e.g., banquet, awards ceremony)
• Fiscal year start month
• Details on EMS student clinical rotations and Youth/Junior Programs

Required Contacts:

• Names, titles, phone numbers with extensions, and email addresses of the following:
  • Person completing the update
  • Agency Primary Contact
  • EMS Physician (OMD) Contact
  • Business Contact
  • Operational Contact and Secondary Operational Contact
  • Training Contact
  • Recruitment & Retention Contact
  • EMS Student Clinical Contact
  • Peer Support Contact
  • Youth Program or Junior Squad Contact
  • EMS for Children (EMSC) Champion Contact
  • Mobile Integrated Healthcare/Community Paramedicine Contact
  • Emergency Manager
  • Drug Box Inventory Point of Contact
  • Electronic Patient Care Records Contact
  • Performance Improvement and Quality Assurance/Improvement (QA/QI) Contact
  • Sub-Council Representative Contact
  • Infection Control Officer (up to three contacts)

Regional Drug Box and Compliance Details:

• Controlled Substance Registration status
• Drug Enforcement Administration (DEA) registration status
• Pharmaceutical distributor status
• NEMSIS 3.5 transition status and general ePCR management questions

Additional and Optional Inquiries for 2024:

• Deep-dive questions on Controlled Substance and DEA Registration
• Details on the discontinuation of the regional drug box program
• Evaluation of services and Regional Council SWOT Analysis

Enhance Our Services Through Your Feedback:

Participate in our SWOT analysis to help us identify strengths, improvement areas, potential threats, and opportunities. Your insights are vital for enhancing our services.

Final Steps:

After filling out the update, you’ll have the opportunity to review your inputs. We strongly recommend saving a copy for your records before submitting to ensure no information is lost.

Ready to Begin Your Update?

Ensure you have all necessary information and begin your annual agency info update to keep your agency connected and informed.

Ready to Update?

Thank you for your continued partnership and commitment to excellence within the ODEMSA community. Your cooperation is greatly appreciated and ensures we can serve you better.