Regional EMS Awards Nominations

Deadline for Nominations and Scholarship
5:00 PM on Friday, April 19, 2019.

Do you know someone who is an exemplary EMS provider, outstanding EMS administrator, dedicated emergency nurse or physician or an exemplary EMS agency? We’re looking for the best of the best and we need your help! Take a few moments to reflect on the many successes of your organization. Are there people you should be recognizing? We think there are! Your mission is to find and nominate someone for a 2019 Regional EMS Award!

This is a fantastic opportunity to honor those people in your region who excel in the EMS field. Submit a Regional EMS Award nomination for one of the twelve categories online. If your nomination is selected for a regional award, it will then be nominated for the statewide Governor’s EMS Awards. Applications are due by April 19, 2019.

Now is the time for you to recognize the hard work and professionalism of your peers, subordinates, and leaders in our region.

Each award winner at the regional level will be nominated at the state level to receive the 2019 Governor’s EMS Awards.


Each listed category provides the following info:
Criteria, Eligibility, Required nominee contact info, Supporting documents list, Required questions about the nominee

Click on the + to expand the category you’re interested in learning more about.

  • Regional winners will be judged at the regional level for the Regional EMS Awards program.
  • The Regional EMS Awards Selection Committee will review all nominations submitted that include all required items for submission.
  • Winners selected at the regional level will be forwarded with the Committee’s recommendations to the state level.
  • Nominees become ineligible to receive the Regional EMS Award if they have won in the same category within the last two years or, have won the Governor’s EMS Award in the same category within the last five years.
  • If an applicant in an award category fails to meet the required criteria, then the Regional EMS Awards Selection Committee can omit the selection of a winner for that category.
  • If a nominee is better suited to another award category, the Regional EMS Awards Selection Committee may choose to change the category at their discretion.
  • Anyone may submit nominations for the Regional EMS Awards.
  • The Scholarship Application for Outstanding Contribution to EMS by a High School Senior should be completed by the student.
  • Nominations for the all Governor’s EMS Awards (including the scholarship) MUST be submitted through the Regional Awards Program.
  • For all categories, the nomination may be based on a pattern of conduct/activities that has culminated in an exceptional improvement of the emergency medical services system in the locality, region or state. The nomination may also be based on a single unusual event that was beyond ordinary duty.
  • Using the ODEMSA Online Nomination Form (link found below), nominations can be submitted electronically.
  • The person making the nomination should have extensive knowledge of the nominee’s qualifications and carefully select the category that most appropriately matches the nominee’s accomplishments.
  • The nominee must have current licensure or certification in the category in which he or she has been nominated.
  • One letter of recommendation and a maximum of two additional attachments, which can include a resume or CV, newspaper/periodical articles or other materials, may be included with the nomination form.

CRITERIA: An individual who exemplifies outstanding dedication and service to the statewide Virginia emergency medical services system, and has demonstrated a commitment to a comprehensive, integrated system of emergency medical services throughout the Commonwealth.

ELIGIBILITY: Any individual engaged in emergency medical services.

You will need the following to submit your nomination:

  • Nominee’s full name
  • Nominee’s Current address
  • Nominee’s best contact phone number
  • Nominee’s email address that they check regularly
  • Agency affiliation and position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • The nominee’s Resume or CV
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) with just the nominee in it.
    • If it is an agency or organization, the photo can be a group shot of agency members, a picture of agency headquarters, or a logo.

You will need to answer the following about the nominee:

  1. How has this person/program/ agency exemplified outstanding dedication and service to the statewide Virginia emergency medical services system?
  2. Why is this nominee exceptionally qualified and selected for this award?
  3. How has this person/program/ agency demonstrated a commitment to a comprehensive, integrated system of emergency medical services throughout the Commonwealth?
  4. Provide a description of the successes and accomplishments of this person or agency in EMS, to include honors, awards (civic or professional) that highlight their contribution to EMS and the community.

CRITERIA: A nurse who exemplifies outstanding service in emergency medical services; knowledge and performance of EMS nursing skills; and high standards of cooperation and leadership with other EMS personnel and agencies. Highest consideration is given to performing a nursing role in a hospital or clinical setting such as precepting or quality assurance programs. Nurses who have demonstrated excellence as a prehospital provider or instructor should be nominated for those categories.

ELIGIBILITY: Any Virginia licensed nurse serving in an active position.

You will need the following to submit your nomination:

  • Nominee’s full name
  • Nominee’s Current address
  • Nominee’s best contact phone number
  • Nominee’s email address that they check regularly
  • Agency or Hospital affiliation and position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • The nominee’s Resume or CV
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) with just the nominee in it.
    • If it is an agency or organization, the photo can be a group shot of agency members, a picture of agency headquarters, or a logo.

You will need to answer the following about the nominee:

  1. Why does this nurse exemplify outstanding service in emergency medical services?
  2. Describe this nominee’s knowledge and performance of EMS nursing skills.
  3. How does this nominee practice high standards of cooperation and leadership with other EMS personnel and agencies?
  4. Does this nominee perform a nursing role in a hospital or clinical setting, such as precepting or quality assurance programs?
  5. Does this nominee demonstrate excellence as a prehospital provider or instructor? If so, then would this nominee be better suited for one of those categories?
  6. Does this nurse sit on any local, regional or state committees?

CRITERIA: Any individual, program, business or licensed EMS Agency within the Commonwealth of Virginia that has demonstrated comprehensive and/or significant accomplishments/programs that make a significant contribution to or provide for the health, safety and welfare of EMS providers.

ELIGIBILITY: Any individual, program, business or licensed EMS Agency within the Commonwealth of Virginia.

Examples of programs meeting eligibility for this award would include:

  • EMS provider health and wellness programs (fitness and wellness, cardiovascular health)
  • Scene safety programs (aeromedical operations, emergency vehicle operations)
  • Provider injury prevention programs (injury prevention at violent scenes) designed to prevent line of duty death and injury

Eligible applicants include persons or entities developing or managing such programs.

You will need the following to submit your nomination:

  • Nominee’s full name
  • Nominee’s Current address
  • Nominee’s best contact phone number
  • Nominee’s email address that they check regularly
  • Agency affiliation and position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • The nominee’s Resume or CV
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) with just the nominee in it.
    • If it is an agency or organization, the photo can be a group shot of agency members, a picture of agency headquarters, or a logo.

You will need to answer the following about the nominee:

  1. A brief description of individual or EMS agency nominated.
  2. Why does this program/accomplishment deserve to be recognized?
  3. Describe the accomplishment/program, including its objectives and clientele being served and how it contributes to or provide for the health, safety and welfare of EMS providers.
  4. Provide a description of the results and success of the accomplishment/program.
  5. How were the objectives met?
  6. Provide examples and outcome measurements when possible.
  7. Give detailed results analysis of the program.

CRITERIA: An individual who has demonstrated ability to organize, conduct, manage, problem solve and evaluate within his or her organization and, by exemplary leadership and administrative skills, improve the effectiveness, response and delivery of EMS.

ELIGIBILITY: Any person responsible for chairing, presiding over, supervising or administering EMS organizations and/or personnel in Virginia.

You will need the following to submit your nomination:

  • Nominee’s full name
  • Nominee’s Current address
  • Nominee’s best contact phone number
  • Nominee’s email address that they check regularly
  • Agency affiliation and position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • The nominee’s Resume or CV
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) with just the nominee in it.
    • If it is an agency or organization, the photo can be a group shot of agency members, a picture of agency headquarters, or a logo

You will need to answer the following about the nominee:

  1. Summary and justification for why this EMS Administrator should receive this award.
  2. How has this individual demonstrated an ability to organize, conduct, manage, problem solve and evaluate within his or her organization?
  3. How has this individual, through exemplary leadership and administrative skills, improved the effectiveness, response and delivery of EMS?
  4. Describe the nominee’s qualities and contributions to EMS in Virginia as a leader and administrator.
  5. How has this nominee enhanced EMS for their agency, region or the state?
  6. Does this administrator sit on any committees or participate with programs that help to further enhance EMS and patient care?

CRITERIA: An EMS agency that exemplifies outstanding professionalism and service to its community; whose high level of patient care is evident by innovative training, community awareness, preventive health programs, public relations efforts and participation in local, regional and statewide EMS systems.

ELIGIBILITY: Any currently licensed or official agency that is recognized by the state or federal government that is based in Virginia and is directly responsible for responding to emergencies or disasters and providing the direct delivery of care. Includes governmental, commercial, volunteer, hospital, industrial and air ambulance services.

You will need the following to submit your nomination:

  • Agency’s full name
  • Agency’s Current address
  • Agency’s best contact phone number
  • Agency’s email address that they check regularly
  • Agency or program affiliation and position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) you may submit:
      • a group shot of agency members
      • a picture of agency headquarters
      • a logo

You will need to answer the following about the nominee:

  1. Describe this EMS agency’s qualities and contributions as a leader and educator in their community and within their agency.
  2. How does this EMS agency exemplify outstanding professionalism and service to their community?
  3. How does this EMS agency support their providers?
  4. Describe this EMS agency’s enhanced programs, which provide a high level of patient care that is evident through innovative training, community awareness, preventive health programs, public relations efforts and participation in the local, regional and state EMS systems.

CRITERIA: An individual or organization that exemplifies outstanding dedication and service to the contribution, development and/or enhancement of EMS for children in Virginia.

ELIGIBILITY: An individual or organization with a significant contribution to the development or enhancement of EMS for children in Virginia. Services cover a continuum of care, from injury prevention to prehospital care, emergency department and hospital services, and rehabilitation.

You will need the following to submit your nomination:

  • Nominee’s full name
  • Nominee’s Current address
  • Nominee’s best contact phone number
  • Nominee’s email address that they check regularly
  • Agency or program affiliation and position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • The nominee’s Resume or CV
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) with just the nominee in it.
    • If it is an agency or organization, the photo can be a group shot of agency members, a picture of agency headquarters, or a logo

You will need to answer the following about the nominee:

  1. Summary and justification for why this person/organization should receive this award. How has this nominee gone above and beyond to enhance care for pediatrics or provide injury and illness prevention programs for children.
  2. How does this individual or organization exemplify outstanding dedication and service to EMS for Children?
  3. Describe this individual or organization’s services, which cover a continuum of care from injury prevention to prehospital care, emergency department and hospital services and rehabilitation.
  4. Why has this nominee been chosen to become an advocate for EMS for Children?
  5. Do they participate in programs or committees for EMS for Children?
  6. Have they been recognized for their programs or dedication to EMS for Children locally, regionally or statewide?

CRITERIA: A provider who exemplifies outstanding teaching and leadership qualities while participating as an educator in an EMS program. Must have coordinated or consistently demonstrated excellence and a dedication to the education of prehospital EMS providers. The nominee must have participated as an instructor, coordinator or adjunct faculty in an EMS program for at least two years. Educational programs include: EMR, EMT, AEMT, Intermediate, Paramedic, continuing education courses, preceptor programs or equivalent EMS training.

ELIGIBILITY: A Virginia EMS Educator

You will need the following to submit your nomination:

  • Nominee’s full name
  • Nominee’s Current address
  • Nominee’s best contact phone number
  • Nominee’s email address that they check regularly
  • Agency and/or academic/teaching faciity affiliation and position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • The nominee’s Resume or CV
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) with just the nominee in it.
    • If it is an agency or organization, the photo can be a group shot of agency members, a picture of agency headquarters, or a logo

You will need to answer the following about the nominee:

  1. The summary and justification for why this EMS Educator should receive this award.
  2. How has this nominee enhanced EMS education for their students and why should the nominee be selected for an award?
  3. Explain how this provider exemplifies outstanding teaching and leadership qualities while participating as an educator in an EMS program.
  4. How do they enhance the classroom or training experience to ensure that their students are ready and can provide the best care to their patients?
  5. Does this educator sit on any committees or participate with programs that help to further enhance EMS education and patient care?

CRITERIA: An individual who exemplifies outstanding dedication and service to his or her community through involvement with EMS. An individual that serves a mentor in growth and development of the EMS field.

ELIGIBILITY: Any individual who routinely provides prehospital care, primarily in Virginia, is affiliated with at least one Virginia licensed EMS agency and who is certified as a prehospital EMS provider by the Commonwealth of Virginia.

You will need the following to submit your nomination:

  • Nominee’s full name
  • Nominee’s Current address
  • Nominee’s best contact phone number
  • Nominee’s email address that they check regularly
  • Agency affiliation and position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • The nominee’s Resume or CV
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) with just the nominee in it.
    • If it is an agency or organization, the photo can be a group shot of agency members, a picture of agency headquarters, or a logo

You will need to answer the following about the nominee:

  1. Summary and justification for why this person should receive this award.
  2. Why is the nominee exceptionally qualified and why should they be selected for this award?
  3. Explain how this provider exemplifies outstanding dedication, mentorship of the field and investment to his or her community through involvement with EMS.
  4. Provide a description of the success and accomplishments of this person in EMS to include honors, awards (civic or professional) that highlights their contribution to EMS and their community.

CRITERIA: An emergency medical telecommunicator, public safety answering point administrator, supervisor or training officer whose outstanding dedication and service has demonstrated an exceptional contribution to the improved delivery of emergency medical services in the local, regional or statewide EMS system.

ELIGIBILITY: An emergency medical telecommunicator, public safety answering point administrator, supervisor or training officer who is employed or volunteers with an organized emergency medical services dispatch center or public safety answering point in Virginia.

You will need the following to submit your nomination:

  • Nominee’s full name
  • Nominee’s Current address
  • Nominee’s best contact phone number
  • Nominee’s email address that they check regularly
  • Agency affiliation and position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • The nominee’s Resume or CV
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) with just the nominee in it.
    • If it is an agency or organization, the photo can be a group shot of agency members, a picture of agency headquarters, or a logo.

You will need to answer the following about the nominee:

  1. Summary and justification for why emergency medical telecommunicator, public safety answering point administrator, supervisor or training officer should receive this award.
  2. Describe how this person’s outstanding dedication and service has demonstrated an exceptional contribution to the improved delivery of emergency medical services in the local, regional or statewide EMS system.
  3. Are there any programs or events that they have implemented or educational programs that they have created or enhanced?
  4. Does this nominee provide any other volunteer or career services with the EMS system?
  5. Describe how this nominee has been recognized for extraordinary EMD services or honors.
  6. Does this nominee sit on any committees or participate with any groups that help to enhance and advocate for EMS and/or telecommunications?

CRITERIA: An EMS physician who exemplifies outstanding leadership and dedication in the exercise of prehospital care.

ELIGIBILITY: Any licensed physician who is actively involved with prehospital care, training or mentorship of prehospital providers in the Commonwealth. This can include emergency room physicians, operational medical directors, or other physicians who dedicate their time and knowledge to furthering education and patient care in EMS.

You will need the following to submit your nomination:

  • Nominee’s full name
  • Nominee’s Current address
  • Nominee’s best contact phone number
  • Nominee’s email address that they check regularly
  • Agency or Hospital affiliation and position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • The nominee’s Resume or CV
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) with just the nominee in it.
    • If it is an agency or organization, the photo can be a group shot of agency members, a picture of agency headquarters, or a logo.

You will need to answer the following about the nominee:

  1. Summary and justification for why this physician should receive this award.
  2. Explain why this EMS physician exemplifies outstanding leadership and dedication in the exercise of prehospital care.
  3. How does this physician go above and beyond their duties to enhance EMS care, education and support of the EMS system in their region/community and the state?
  4. Give specific examples (when applicable) of programs, new technologies or procedures that they have researched or implemented.
  5. Provide a description of the success and accomplishments of this person in EMS to include honors, awards (civic or professional) that highlights their contribution to EMS and their community.

CRITERIA: Any individual, EMS organization or EMS response group within the Commonwealth of Virginia that has demonstrated comprehensive and/or significant accomplishments for programs that provide preparedness, response, and recovery from natural, man-made and preplanned events, which cause a significant impact on the agency and the community. These activities should directly relate to and impact the provision of emergency medical care during these events.

ELIGIBILITY: Any individual, EMS organization or EMS response group within the Commonwealth of Virginia.

Examples of programs meeting eligibility for this award would include:
  • Disaster Response Teams
  • Community Emergency Response Teams
  • Continuity of Operations Planning
  • Mass Casualty Incident Training programs
  • All-hazards planning
  • Emergency management partnerships
  • Surge event planning

Eligible applicants include persons or entities developing or managing such programs

You will need the following to submit your nominiation:

  • Nominee’s full name
  • Nominee’s Current address
  • Nominee’s best contact phone number
  • Nominee’s email address that they check regularly
  • Agency affiliation
  • Agency position
  • Supporting documentation (Please note: Only three attachments in total will be accepted)
    • The nominee’s Resume or CV
    • One letter of support written by someone other than the nominator
    • Newspaper/periodical articles or other materials
  • A high-quality photo of the nominee must be included.
    • Try to send a color photo (with good lighting) with just the nominee in it.
    • If it is an agency or organization, the photo can be a group shot of agency members, a picture of agency headquarters, or a logo.

You will need to answer the following about the nominee:

  1. Provide a brief overview of the nominated individual, program, business, licensed EMS Agency or EMS response group within the Commonwealth of Virginia
  2. Why does this program/accomplishment deserve to be recognized? (All-hazards planning, emergency management partnerships, work in emergency life cycle?)
  3. Describe the demonstrated comprehensive and/or significant accomplishments/programs that contribute towards making their communities safer, stronger, better prepared and more resilient through emergency preparedness and response.
  4. Describe how the Mitigation, Preparedness, Response, Recovery objectives were met.
  5. Provide examples and outcome measurements when possible.
  6. Give detailed results analysis of the program.

This competitive $1,000 scholarship will be awarded to a high school senior who has been affiliated with an EMS agency for at least six months, and who is currently enrolled or will be enrolled in an institution of higher learning or an accredited ALS training program in the coming year.

You will need the following to submit your application:

  • Your full name
  • Current address
  • Best contact phone number
  • An email address that you check regularly
  • Agency affiliation if an individual
  • The state you started volunteering with the agency
  • Your GPA.
    • Either your Cumulative GPA or your Point Scale Based GPA
  • Your anticipated higher education institution or ALS institution
  • Proof of your affiliation with a Virginia licensed EMS agency.
    • Statement on agency letterhead can be included as part of one of the letters of recommendation.
  • A copy of your official high school transcript
    • (no minimum GPA is required, but will be considered in evaluations.)
  • At least two letters of recommendation on appropriate letterhead attesting to your academic and/or EMS performance, which is consistent with the highest standards. One of the two letters of recommendation must be from an agency officer attesting to your level of activity within the agency.
  • Photo Required: A high-resolution digital photo of you must be included. Try to send a color photo (with good lighting) and just the nominee in it. “Selfies” will not be accepted.

In your own words, please answer the following five questions. Each answer should be 250 words or less.

  1. Who or what inspired you to become involved in EMS, and what do you like about volunteering?
  2. If given the opportunity, what would you do to improve the EMS system in Virginia?
  3. How do you balance your schoolwork and other academic commitments, your EMS work and your other obligations?
  4. Why do you think that your continued education is essential?
  5. What aspect of EMS is most important to you, and what impact does that have on your community?

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It is recommended that before you start the nomination process you gather all information listed and draft your responses to questions in a word processing program.


Final Checklist before submitting

  • Do you have all the information required for the nomination/scholarship form and the type of information that will help judges select the most outstanding nominee?
  • Has the nominee/applicant met all of the criteria for this award category? If not, please consider another category. Nominees that are incorrectly categorized may not be considered for the award.
  • Do you have the supporting materials if the category requires them?
  • Do you have a high-resolution digital photo of the nominee?
    • If an agency or organization, do you have a high-resolution group picture or logo/patch?
  • Is the application being submitted before the required deadline for entries?

Still not sure how to complete a nomination?
For further inquiries or assistance please contact Ryan Scarbrough at rscarbrough@vaems.org or call (804) 560-3300 x104 for guidance.


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